Get on track with automated systems

John Hildebrand
John Hildebrand

As an employer, you have a lot on your plate. Between payroll, interacting with employees and trying to run the business, you find yourself stretched thin and unable to commit as much time to the things that are most important.

When a supervisor can’t stay on top of a growing list of demands, employee engagement suffers. Instead of spending your time worrying about employee attendance and tracking schedules, you might want to look into a solution that can take care of this task for you.

There are a number of benefits that come along with one system that quickly and easily tracks time and attendance, benefits, payroll and human resources:

Get rid of paperwork. Human capital management technology puts your documents and information in one database. Affordable Care Act reports, benefits information, new hire and human resource documents, payroll and time cards amount to a stack of paperwork that can bury your desk in just a few days.

Automate your time solution. With an automated time system, your employees clock in and out without filling out any paperwork and check the system to determine their upcoming shifts. A robust system also allows you to copy schedules among employees or between weeks.

Remain compliant. Federal and state laws regulate record keeping and overtime pay for employees. Without a reliable system, you could face legal problems. Changes that resulted from the ACA also require employers to keep careful track of hours worked to determine eligibility for benefits.

Avoid human error. An astonishing 80 percent of employees responding to an anonymous survey admitted to “stealing time” or receiving pay for hours they didn’t work. The survey included employees in the service and retail industries. Even honest employees make mistakes when they keep their own time by simply misplacing a digit or adding incorrectly. An automated time tracking and attendance system also eliminates the concern about “buddy punching.” Whether mistakes occur by accident or deliberately, your business could be losing money on lost time.

Focus on other tasks. Human resources and accounting professionals spend a lot of time on payroll each month. When you upgrade to an automated system, you could find your employees suddenly have as much as 70 percent more time to devote to other tasks related to their jobs.

Simplify data storage. Some systems only manage clocking in and out, but other systems do it all. With a single sign-on, employees and supervisors access their own self-service accounts — along with a lot of other data — in one place. When you set up the right system, you grant access to the right people without worrying about an employee seeing a document on your desk that contains sensitive information.

Move into the future of scheduling and time tracking with a system that keeps pace with your company’s current and future needs.